On Senior Specialist - Payroll, South Europe, Bern

Our Talent (HR) team is heavily expanding to support On’s explosive growth, and we are looking for an enthusiastic person to join us as Senior Payroll Specialist in the Talent Operations Team. This role is for someone who has experience in Payroll Operations, ideally in a fast‑paced, scale‑up and retail environment. The role is ideal for someone who enjoys researching new challenges, appreciates a streamlined and supportive process, and has a passion for innovative solutions. While France&Italy will be your main focus, you will also support other EMEA entities.

Your Mission

Process and manage the end‑to‑end payroll cycle in France, Italy, Spain and Portugal, ensuring accuracy and compliance with relevant regulations: preparation of payroll input for external vendors, including regular pay, overtime, bonuses, benefit in kind and applicable deductions.

Review payroll drafts provided by external vendors, ensuring payroll accuracy in alignment with local payroll regulations.

Manage different payroll schedules, including Retail, and ensure timely salary payments and payslip distribution.

Deliver month‑end payroll reports to the finance team, reconcile payroll accounts and resolve any discrepancies identified together with Finance.

Enroll team members into local benefits, such as health insurance and pension schemes.

Address payroll‑related inquiries and issues from employees and business leaders in a timely and professional manner.

Prepare mandatory payroll documents by law, such as Attestation employeur, Certificat de travail and others depending on country specifics.

Collaborate with Talent and Finance teams to ensure seamless integration between payroll, HR&Finance systems.

Own the country‑specific solution for data integration or data feed between On systems (Workday) and external payroll vendor.

Communicate with authorities, insurances and other benefit providers in respective countries.

Collaborate with internal teams such as HR specialists, Business Partners and Total Rewards to drive forward new initiatives.

Design the payroll process in your respective countries in alignment with internal SOX controls, and contribute to the continuous optimization and automation of existing payroll processes and systems.

Set up payroll operations in new markets/entities in collaboration with regional lead, local HR specialist and other internal On teams.

Conduct regular audits of payroll records to ensure accuracy and compliance.

Take responsibility for ESS (equity) and fringe benefits reporting through payroll.

Ensure compliance with more complex employment setups, such as cross‑border employment or relocation cases.

Eager to take over more payroll countries as new markets open.

Qualifications

4+ years’ work experience in payroll in France or Italy (experience in other countries is a plus).

Experience in payroll for retail populations in any of the countries of scope is a huge plus.

Excellent operational, legislative and best‑practice payroll knowledge in France or Italy.

Excellent stakeholder management, attention to detail, experience handling confidential data, and an analytical approach.

Experience working with external payroll providers.

Excellent Excel skills.

Fluency in English and at least one other local language; other languages are a plus.

On is an Equal Opportunity Employer. We are committed to creating a work environment that is fair and inclusive, where all decisions related to recruitment, advancement, and retention are free of discrimination.

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