Performing Arts Assistant, Montagnola

Position Position : Performing Arts Assistant

Department Department : Performing Arts

Supervisor Supervisor : Director of Performing Arts

Work Percentage Work Percentage:

Part-Time (60%)

General overview of position The Performing Arts Assistant is a vital member of the Performing Arts team at TASIS, providing broad administrative, operational, and logistical support across a wide range of performances, events, and programs. This position supports faculty, students, and guest artists, helping to ensure the smooth execution of the department’s diverse offerings. With a strong emphasis on communication, organization, and attention to detail, the assistant plays a key role in the department’s success throughout the school year.

Specific responsibilities Event&Production Support

Manage and host cultural events in collaboration with the Performing Arts team and guest artists.

Provide house management for performances, concerts, and departmental showcases.

Support the planning and delivery of the Performing Arts Showcase, Red Carpet, Spring Arts Festival, and other major events.

Assist with instrumental recitals, including space setup, signage, and audience coordination.

Assist with checking and finalizing programs, signage, and event materials.

Provide on-site support for:

Christmas events (Zürich concert, ES Christmas, Christmas Service)

Founder’s Day, International Week, and Assemblies

Middle and High School Productions, choir and orchestra performances

Academic Travel performances and related logistics

Open Days for ES, MS, and HS

Palmer Center, Kay Hamblin Terrace&Inventory Oversight

Act as Palmer Center and Kay Hamblin Terrace manager: coordinate bookings, ensure space is prepared for events, and restored afterward.

Maintain and manage the costume and props inventory across performance spaces and storage areas.

Administrative&Communication Support

Provide administrative support for all major departmental events and daily tasks.

Manage emails and meeting coordination for internal and external communications.

Coordinate and manage student name lists and dismissals on Veracross.

Assist with budget tracking and support for the HS Musical.

Ensure documentation, planning, and logistics are properly transitioned during the summer handover to support the start of summer programs.

Travel&Student Support

Provide planning and on-site support for travel and logistics related to:

Fall Play Retreat Weekend in October

Weekend HS Choir Retreat in September

Long weekend HS Paris Trip in November

Long weekend HS Musical Retreat in February

Overnight MS Choir trip in November

Act as a liaison and logistical support contact for these trips where needed.

Summary of educational background and professional experience required to take over the position

Fluency in English; Italian proficiency is highly desirable

Experience in performing arts, event planning, or production coordination

Administrative and communication experience, including email, scheduling, and logistics

Knowledge of student information systems such as Veracross is a plus

Comfortable working evenings and weekends when required

Professional and personal skills needed to take over the position

Excellent organizational and time-management skills

Strong written and verbal communication abilities

Detail-oriented and proactive problem-solver, taking initiative

Collaborative, flexible, and responsive under pressure

A friendly and professional presence when interacting with students, staff, parents, and artists

Additional responsibilities The Performing Arts Assistant might be requested to perform other duties relevant to the position; these duties will be assigned by the School and/or his/her Supervisor and will be in line with Swiss law provisions.

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