Project Coordinator Event Specialist ESA EAST (ID2050), Zizers

The AO is a medically guided, not‑for‑profit organization, a global network of surgeons, and the world's leading education, innovation, and research organization specializing in the surgical treatment of trauma and musculoskeletal disorders. We are home to people from all over the world, from different backgrounds, with diversetalents and specialist areas. What binds us together is our passion for excellence, our dedication to our mission of improving patient care, and our understanding that we are stronger together: we are one AO. For more information, visit:

The AO’s educational events facilitate training and expertise across our clinical specialties such as trauma, spine, craniomaxillofacial, veterinary, and reconstructive surgery. Our regional Education Events teams are responsible for the planning, delivery, and on‑site execution of all our educationalevents.

Employment type / Anstellungsverhältnis: Permanent

Workload percentage / Pensum: 100%

Location / Standort: Zizers, CH

Experience level / gewünschten Erfahrungsniveau: Experienced professional

Application language / Bewerbungssprache: English or German

Main Responsibilities

Support event deployment and logistics (pre‑, on‑site and post‑ event)

Provide operational and administrative support for all related event activities and maintain activities in the event management system

Manage event participants for assigned educational events

Support the events execution on‑site as a backup of the Event Owners

Help to facilitate smooth collaboration within Operational Teams (Event Owners and Event Specialists)

Manage the collaboration with local agencies / suppliers

Act as the cost expert of the events (manage the expenses)

Drive invoice handling and P&L reporting

Manage CME accreditation

Manage compliance approval and data in Concerto

Manage event closing for final reconciliation

Assigned event(s) within in the cluster and support in managing the budget for the assigned events

Main Requirements

Bachelor degree in relevant field (e.g., hospitality, event management, public relations, communications, marketing) or higher Education“Fachausweis”

Proven record of professional experience in event organization or project management (3‑5 years)

Experience in medical events/course organization would be an advantage

Strong organizational‑, project‑ and event management skills

Good communication skills and ability to build and maintain relations with Health Care Professional at all levels and broader stakeholders

Good problem solving and strong analytical skills as well as proven ability to prioritize task

A collaborative, solution‑focused approach, ability to collaborate well with others and work cross‑functionally across the organization

Effective Team player skills through consistent reliability and effective support

Knowledge and proven experience of relevant systems

Fluent written and verbal English. Knowledge of other relevant languages in the region are an asset.

We offer

An interesting and varied job in an exciting and innovative organization

The opportunity to be part of a highly committed international team

Modern infrastructure

High degree of flexibility regarding working hours and location (depending on operational requirements)

Generous package of social benefits, including supplementary vacation days and pension scheme contributions

Internal skills training opportunities and support for continued education

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