Personal Assistant (Part-Time), Geneva

We are looking for a reliable, discreet, and highly organised

Personal Assistant

to provide part-time support in Geneva.

This role is primarily focused on personal assistance, day-to-day coordination, administrative support, scheduling, and communication. The ideal candidate is proactive, detail-oriented, comfortable handling confidential matters, and able to work independently with minimal supervision.

Experience in

academic organisations, universities, research institutions, or education-related environments

would be considered a strong advantage.

Duties and Responsibilities:

Provide day-to-day personal and administrative support.

Manage calendars, appointments, meetings, and personal schedules.

Coordinate travel arrangements, reservations, logistics, and related documentation.

Support with personal errands, coordination with service providers, and household or lifestyle-related tasks where needed.

Prepare, organise, and maintain documents, records, and correspondence.

Handle confidential information with a high level of discretion and professionalism.

Communicate with internal and external stakeholders

in English and French.

Assist with event, meeting, or visit coordination when required.

Support expense tracking, invoices, payments, and basic administrative follow-up.

Ensure smooth coordination between different parties and timely completion of tasks.

Qualifications and Experience:

Previous experience as a

Personal Assistant ,

Executive Assistant , or in a similar support role.

Fluent in English and French, both written and spoken.

Based in Geneva or able to work regularly from Geneva.

Strong organisational and time-management skills.

High level of discretion, confidentiality, and reliability.

Ability to manage multiple priorities and work independently.

Strong communication and interpersonal skills.

Flexible, hands-on, and service-oriented approach.

Good knowledge of Microsoft Office and general digital tools.

Preferred Qualifications

Experience working in an

academic organisation , university, research institution, educational foundation, or similar environment.

Familiarity with international environments and multicultural communication.

Experience supporting senior-level individuals or private clients.

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