Personal Assistant, Geneva

Personal Assistant (CHEG26-006937) Who are we?

The UK Mission to the United Nations (UN)&World Trade Organization (WTO) represents the interests and policies of the UK at international organisations in Geneva and is now recruiting for a shared Personal Assistant to the Economic&Global Health Ambassadors.

Roles and responsibilities:

Managing both Ambassadors’ schedules and providing logistical support, including organising meetings, travel and events;

Leading on the Ambassadors’ overseas visit programmes, collaborating with Desks and Posts across the FCDO network, and with relevant multilateral organisations (e.g. Global Fund, Gavi) to establish programmes and a communication strategy aligned with UK priorities;

Representing the offices of the Ambassadors and providing an effective channel of communication by engaging with senior stakeholders, Ministerial offices, UN and multilateral agencies, and government officials, conveying clear messages to and on behalf of the Ambassadors;

Commissioning and coordinating briefing in preparation for meetings with international stakeholders;

Supporting the management of the Ambassadors’ social media content, and occasionally providing support to the communications team when required;

Assisting with logistics and administrative support for the wider Economic and Health teams, where necessary;

Organising events, including official lunches and dinners, and incoming visits, welcoming visitors to the Mission, in coordination with the Visits&Events team;

Management and oversight of the Ambassadors’ budgets;

Managing information, including record keeping, file management, maintaining contact databases and updating planning documents;

Contributing as part of a wider team, including providing cover for senior members of the UK Mission such as the Permanent Representative to the UN and WTO.

Our Ideal Candidate shows:

Proficiency in English, both written and spoken, minimum of C1 level according to the CEFR framework, or equivalent;

Minimum of 2 years of relevant professional experience in managing complex diaries with competing priorities, ideally supporting senior stakeholders;

Strong written communication skills, including drafting clear and concise correspondence or briefing material;

Excellent organisational and time management skills, with strong attention to detail;

Strong interpersonal and communication skills, with the ability to build effective working relationships at all levels;

Flexible, resilient under pressure, with a proven track record of delivering results to a high standard, within tight deadlines;

Familiarity with working on social media platforms and experience in producing creative content;

Excellent IT skills (Microsoft Office Word, Outlook).

Nice to have:

Experience supporting senior leadership (e.g. in a Private Office or similar environment);

Working knowledge of French;

Experience working in/with government or international organisations;

Experience working in a multilateral environment.

Other benefits and conditions of employment

All applicants should have permission to live and work in Switzerland.

Applicants that have the right to live and work in Geneva and don’t require a visa sponsorship are: Nationals from United Kingdom, European Union and EFTA, along with Nationals of: Brunei Darussalam, Japan, Malaysia, New Zealand, Principality of Andorra, Principality of Monaco, San Marino, Singapore and Vatican – these applicants are eligible to live and workin Switzerland as long as holding a full passport valid for at least 12 months.

All other applicants need to have permission to live and work in Switzerland.

Learning&Development: The UK Mission Geneva places a strong emphasis on learning and development, and provides for each individual officer to undertake tailored training relevant to their role and needs. In this role, you may particularly benefit from learning and development opportunities that support you in developing your skills in areas such as digital content and communications. The UK Mission also offers a generous annual allowance to invest in L&D to all staff. The calibre of colleagues and breadth of the mission means there is room for personal growth. You will also have the opportunity to understand and contribute to the corporate life of a busy diplomatic mission.

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