Office Manager (60-70%) - 7 months, Geneva

Office management and reception

- Ensure the smooth daily operation of the office and maintain a well‑organised, welcoming working environment

- Manage suppliers, service providers, office stock and equipment

- Handle reception duties, incoming calls, shared mailboxes and mail management

- Organise internal events, team meetings, breakfasts and end‑of‑year events

- Manage parking administration and access badges

Administrative and management support

- Provide administrative support to senior management, including agenda coordination, correspondence, document preparation and meeting minutes

- Prepare presentations, reports and internal documentation

- Coordinate travel arrangements and process expense claims

- Ensure proper filing and document management (digital and paper)

HR, finance and IT coordination

- Act as a local HR point of contact, supporting onboarding and offboarding and liaising with Zurich

- Follow up on HR documentation and administrative processes

- Coordinate with Finance on invoices, expense tracking and administrative follow‑ups

- Liaise with IT teams for onboarding/offboarding and local coordination

Coordination and communication

- Act as a central point of contact between teams, management and external partners

- Ensure smooth information flow across departments

- Support internal processes and contribute to operational continuity

Own the day‑to‑day running of the office: operations, reception and suppliersBe the central admin hub supporting management, liaising with HR, finance and IT

- Proven experience in office management, administrative coordination or a similar role

- Strong organisational skills and ability to manage multiple priorities simultaneously

- Hands‑on, service‑oriented and proactive mindset

- Comfortable working in a multifunctional role combining office management and administration

- Excellent interpersonal skills and ability to interact with all levels of the organisation

Languages

- Fluent in French and English, both written and spoken, is mandatory

Our client is a SME with national spectrum.

- A temporary assignment in a stable and professional environment

- A 60-70% workload over 4 days per week

- On‑site role based in Geneva (no home office)