Personal Assistant - Spanish Speaker, Geneva

Executive&Personal Support

- Proactively managethePrincipal's agenda,including:

- Scheduling meetings and conference calls

- Coordinating travel arrangements and reservations

- Managing personnel schedules and timetables

- Act as a trusted point of contact, ensuring smooth communication and organisation across all activities.

Office&Administrative Management

- Oversee general office administration and organisation

- Manage incoming and outgoing mail

- Maintain and update databases and records

- Handle inventory management and office supplies

- Coordinate home and office maintenance, troubleshooting issues as they arise

- Manage relationships with external suppliers and service providers

Accounting&Financial Administration

- Process and record invoices in the internal accounting system

- Ensure timely payment processing (Winbiz)

- Support basic accounting and financial administration tasks with accuracy and attention to detail

Act as the Principal's trusted right hand - French, English and Spanish fluencyOversee office, household, and basic accounting operations

Required Experience&Qualifications

- Relevant education enabling the successful performance of Executive/Personal Assistant duties

- Significant experience in a Personal Assistant, Executive Assistant, or similar role

- Solid accounting experience and confidence working with financial data

- Strong professional presence and excellent interpersonal skills

- Fluency in French and Spanish; English is also required

- Excellent written communication skills

Technical Skills

- Strong proficiency in Microsoft Word and Excel

- Experience with Winbiz is a strong asset

Personal Attributes

- Highly proactive, organised, and solution‑oriented

- Able to work independently while collaborating effectively within a team

- Discreet, trustworthy, and comfortable handling confidential information

- Flexible and adaptable in a dynamic environment

Our client is a Family Office.

No home office and 4 weeks of holidays.