Team Assistant for 6 months at 60% (Bilingual), Geneva

Travel and Logistics Coordination * Manage end‑to‑end travel arrangements for team members, including flights, accommodation, visa applications, ground transportation, and travel insurance * Act as the main point of contact for travel‑related matters, ensuring cost efficiency and compliance with internal policies

Financial and Administrative Support * Support the internal expense claims process, ensuring accuracy and timely follow‑up * Coordinate the processing of internal and external invoices in liaison with relevant stakeholders * Maintain accurate records and ensure proper administrative tracking

Administrative Coordination and Filing * Provide comprehensive administrative follow‑up for ongoing projects and initiatives * Maintain, organize, and continuously improve physical and digital filing systems to ensure easy access to documentation

Meeting and Calendar Management * Coordinate online and in‑person meetings, including scheduling, room bookings, logistics, and technical setup * Ensure meeting rooms are properly prepared and equipped for effective collaboration

Documentation, Reporting, and Governance Support * Attend meetings as requested and produce clear, accurate minutes * Prepare agendas, presentations, and supporting documentation * Assist in compiling materials for submission to governance or decision‑making bodies

Event and Workshop Support * Provide logistical and administrative support for workshops, internal meetings, and team events as required

A proactive Administrative Assistant with solid experience in coordinationA detail‑oriented, adaptable professional with excellent communication skills

* 2 to 5 years of proven experience in an administrative assistant, office management, or coordination role * Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and online research tools * Full professional proficiency in both English and French, written and spoken, is mandatory

Our client is an international organisation.

* Proactive and solution‑oriented mindset with a strong sense of ownership * High level of adaptability and ability to manage multiple priorities simultaneously * Strong attention to detail and discretion when handling confidential information * Excellent verbal and written communication skills, with the ability to interact effectively across different management styles and personalities* Demonstrated cultural awareness and ability to work effectively in an international, multi‑cultural environment