Team Assistant for 6 months at 60% (Bilingual), Geneva

A proactive Administrative Assistant with solid experience in coordination A detail‑oriented, adaptable professional with excellent communication skills

About Our Client Our client is an international organisation.

Job Description Travel and Logistics Coordination

Manage end‑to‑end travel arrangements for team members, including flights, accommodation, visa applications, ground transportation, and travel insurance

Act as the main point of contact for travel‑related matters, ensuring cost efficiency and compliance with internal policies

Financial and Administrative Support

Support the internal expense claims process, ensuring accuracy and timely follow‑up

Coordinate the processing of internal and external invoices in liaison with relevant stakeholders

Maintain accurate records and ensure proper administrative tracking

Administrative Coordination and Filing

Provide comprehensive administrative follow‑up for ongoing projects and initiatives

Maintain, organize, and continuously improve physical and digital filing systems to ensure easy access to documentation

Meeting and Calendar Management

Coordinate online and in‑person meetings, including scheduling, room bookings, logistics, and technical setup

Ensure meeting rooms are properly prepared and equipped for effective collaboration

Documentation, Reporting, and Governance Support

Attend meetings as requested and produce clear, accurate minutes

Prepare agendas, presentations, and supporting documentation

Assist in compiling materials for submission to governance or decision‑making bodies

Event and Workshop Support

Provide logistical and administrative support for workshops, internal meetings, and team events as required

The Successful Applicant

2 to 5 years of proven experience in an administrative assistant, office management, or coordination role

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and online research tools

Full professional proficiency in both English and French, written and spoken, is mandatory

What'S on Offer

Proactive and solution‑oriented mindset with a strong sense of ownership

High level of adaptability and ability to manage multiple priorities simultaneously

Strong attention to detail and discretion when handling confidential information

Excellent verbal and written communication skills, with the ability to interact effectively across different management styles and personalities

Demonstrated cultural awareness and ability to work effectively in an international, multi‑cultural environment

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