Office Manager (60-70%) - 7 months, Geneva

About Our Client Our client is a SME with national spectrum.

Job Description Office management and reception.

Own the day‑to‑day running of the office: operations, reception and suppliers

Be the central admin hub supporting management, liaising with HR, finance and IT

Office management and reception

Ensure the smooth daily operation of the office and maintain a well‑organised, welcoming working environment

Manage suppliers, service providers, office stock and equipment

Handle reception duties, incoming calls, shared mailboxes and mail management

Organise internal events, team meetings, breakfasts and end‑of‑year events

Manage parking administration and access badges

Administrative and management support

Provide administrative support to senior management, including agenda coordination, correspondence, document preparation and meeting minutes

Prepare presentations, reports and internal documentation

Coordinate travel arrangements and process expense claims

Ensure proper filing and document management (digital and paper)

HR, finance and IT coordination

Act as a local HR point of contact, supporting onboarding and offboarding and liaising with Zurich

Follow up on HR documentation and administrative processes

Coordinate with Finance on invoices, expense tracking and administrative follow‑ups

Liaise with IT teams for onboarding/offboarding and local coordination

Coordination and communication

Act as a central point of contact between teams, management and external partners

Ensure smooth information flow across departments

Support internal processes and contribute to operational continuity

The Successful Applicant

Proven experience in office management, administrative coordination or a similar role

Strong organisational skills and ability to manage multiple priorities simultaneously

Hands‑on, service‑oriented and proactive mindsetComfortable working in a multifunctional role combining office management and administration

Excellent interpersonal skills and ability to interact with all levels of the organisation

Languages

Fluent in French and English, both written and spoken, is mandatory

What's on Offer

A temporary assignment in a stable and professional environment

A 60-70% workload over 4 days per week

On‑site role based in Geneva (no home office)

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