Office Manager 60 % over 4 days, Geneva

Ensure smooth daily office operations by managing administrative workflows Support core accounting activities - Job creation - Part time

About Our Client

Our client is a pharma company.

Job Description

Office Management&Administrative Support

Manage day‑to‑day administrative operations: mail handling, insurance matters, interactions with local authorities, contract follow‑ups, and general office administration.

Serve as the main point of contact for facility management and external service providers (cleaning, security, catering, maintenance).

Oversee office supplies, reception activities, deliveries, and overall office logistics.

Coordinate business travel arrangements and visa requests.

Support internal event coordination (team meetings, team‑building activities, company celebrations).

Handle document management, filing, archiving, and routine administrative tasks.

Welcome visitors and manage incoming calls and emails.

Prepare and issue customer invoices.

Accounting Support

Monitor accounts receivable and manage payment reminders.

Process supplier invoices and prepare payment batches.

Enter accounting data into the ERP/accounting system.

Perform payroll reconciliation tasks in collaboration with external service providers.

The Successful Applicant

Background in office management, administration, or accounting.

At least 4 years of experience in a similar role

Excellent organizational skills, autonomy, and adaptability.

Proactive, service‑oriented, and able to manage confidential information with discretion.

Excellent command of French (written&spoken) and strong professional English.

Proficiency with Microsoft Office (Outlook, Excel, Word).

What's on Offer Part time role with flexibility.

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