Office Manager&IT-Asset Specialist (m/f/d), Fällanden

Overview For our campus in Fällanden, we are looking for an Office Manager&IT Asset Specialist (100%, m/f/d) to join us ideally as of September 1st 2026.

Responsibilities Reception&Visitor Management

Responsible for the professional reception, registration, and direction of visitors, customers, and suppliers

Conducting safety briefings for guests and external service providers, including the verification of information disclosure

Managing access controls, including programming, issuance, and return of badges and employee ID cards

Serving as the primary contact for the telephone switchboard, general inquiries, and the coordination of express and courier services

IT Asset&Leasing Management

Controlling IT leasing terms and proactively coordinating the timely return of devices to avoid additional costs

Executing hardware leasing processes: Operational handling of the issuance, return, and logistics for notebooks and smartphones

Quality Assurance: Verifying factory resets on returned devices (deletion of Apple ID/BIOS protection) and ensuring the completeness of documentation

SAP Administration: Performing invoice verification, cost control, and procurement processes within SAP

Office Administration&Infrastructure

Managing pool vehicles (including key management and driving license checks) as well as the inventory management of office supplies

Processing incoming and outgoing mail (excluding parcel shipping) and creating internal news contributions

Preparing for audits through the seamless digital archiving of training records and the management of lost and found items

Handling infrastructure incident reports and forwarding them via the CAFM system

Qualifications

Successfully completed commercial apprenticeship (EFZ), a degree from a hotel management school or equivalent qualification

Initial experience in a modern reception environment, hospitality, or a comparable administrative hub function is required

Proficiency in German (stylistically confident) and good English skills (written and spoken) are mandatory for international visitor contact and system documentation

Strong command of MS Office (especially Excel) and foundational experience in using SAP (ideally modules MM/FI) for procurement and invoice verification

Basic understanding of mobile hardware (iOS/Android) and interest in working with specialized software (CAFM and badge management systems)

High degree of customer orientation and professional appearance, as the reception is a key representative of the company’s public image

A structured and independent work style with the ability to maintain an overview of leasing deadlines and administrative tasks during peak visitor times

Assertiveness in following up on device returns combined with a high sense of responsibility regarding safety and process compliance

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